Fonds P131 - CHLA / ABSC Canadian Health Libraries Association / Association des bibliothèques de la santé du Canada Fonds

Title and statement of responsibility area

Title proper

CHLA / ABSC Canadian Health Libraries Association / Association des bibliothèques de la santé du Canada Fonds

General material designation

Parallel title

Other title information

Title statements of responsibility

Title notes

  • Source of title proper: Title based on documents in the fonds

Level of description

Fonds

Repository

Reference code

CA OSLER P131

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1959-2013 (Creation)
    Creator
    Canadian Health Libraries Association

Physical description area

Physical description

9.8 m of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator

(1976-)

Administrative history

Before the formation of the CHLA/ABSC, Canadian health science librarians belonged to the Canadian Group of the Medical Library Association, CG MLA, an official group of the Medical Library Association. The Group's annual meeting was held during the annual meeting of the Medical Library Association. Its purpose was to permit Canadian members of the MLA to meet on an annual basis to discuss issues unique to Canadian health science librarians and to be listed in the MLA programme. In June of 1975, the Ad-Hoc Committee to Study the Organizational Status of Canadian Health Librarians was established to review the organization of Canadian health science librarians and to recommend a system to improve communication between such libraries and to provide a means of communication with Provincial and Federal governments. The committee was chaired by David S. Crawford of McGill University and had the following members: Philippe Lemay, Head of the Health Sciences Resource Centre at the Canada Institute for Science and Technological Information, CISTIJ Alan Macdonald, Head of the Kellog Health Sciences Library at Dalhousie University, Richard Fredericksen, Head of the Health Sciences Library at Memorial University and Chair of The Canadian Group of the Medical Libraries Association, Dorothy Sirois, Head of the Montreal Children’s Hospital Library and a member of l'Association pour l’avancement des sciences et des techniques de la documentation, ASTED, Section de la Santé Executive, Martha Stone, Head of the Library of Health and Welfare Canada and Sheila Swanson, President of the health sciences section of the Canadian Association of Special Libraries and Information Services, CASLIS.

Questionnaires were sent to 920 individuals. In June, 1976 the Canadian Group of the MLA, accepted the report resulting from the survey which underlined the need for a separate Canadian organization. The Report was also accepted by the meeting of the Health Sciences Section of CASLIS at its 1976 meeting held in Halifax. The Health Sciences Section of CASLIS then voted to dissolve. The CG MLA agreed to dissolve in 1980 as a Bi-lateral Agreement had just been signed between CHIA and the MLA. The first constitution of the CHLA/ABSC came into effect in October, 1976.

The Executive consisted of a President and six additional elected members. The Annual General Meeting of the Association was to be held in the same city and close to the annual meeting of the Canadian Library Association. Letters Patent were issued to the CHLA/ABSC by the Ministry of Consumer and Corporate Affairs Canada, on December 5, 1979. The CHLA/ABSC published its Newsletter from 1977-78. The journal is now entitled Bibliotheca Medica Canadiana, and is published four times a year. The Directory contains pertinent information for its members, for example the CHLA/ABSC mandate, by-laws, list of presidents, current committees and published reports.

The Osler Library is the official repository of the CHLA/ABSC archives.

Custodial history

Old accession numbers 831 and 882.

Scope and content

The fonds is divided into series, following the provenance and arrangement of the depositor as much as possible. Among the principal series are: President's binders or files, Secretary's binders or files, CHLA/ABSC special reports, and CHLA/ABSC publications. Within the series are found sub-series, i.e. President's binder, correspondence. The organization of the binders revolves around the Board Meetings, which occur three times a year, in June, October and February. At this time, reports are presented and decisions acted upon. Addenda to the Board Minutes frequently exceed 10 items. The fiscal year is from June 1 to May 31.

Notes area

Physical condition

Immediate source of acquisition

Arrangement

Rules for the deposit and organization of the CHLA/ABSC archives may be found in the Executive Manual under "Terms of Reference for the Management and Retention of CHLA/ABSC Archival Documents". The fonds is divided into series, following the provenance and arrangement of the depositor as much as possible. Among the principal series are: President's binders, or files, Secretary's binders or files, CHLA/ABSC special reports, and CHLA/A-BSC publications. Within the series are found sub-series, i.e. President's binder, correspondence. The organisation of the binders revolves around the Board Meetings which occur three times a year, in June, October and February. At this time reports are presented and decisions acted upon. Addenda to the Board Minutes frequently exceed 10 items. The fiscal year is from June 1 to May 31. Each entry represents one file and each file carries a reference number for retrieval.

Language of material

  • English

Script of material

Language and script note

The documents are in English

Location of originals

Availability of other formats

Restrictions on access

Terms governing use, reproduction, and publication

Items can be requested for consultation online via the Library Catalogue or by email at osler.library@mcgill.ca. Advance notice is recommended.

Finding aids

Associated materials

Related materials

Accruals

Further accruals are expected.

Alternative identifier(s)

Osler Database ID

4650

Osler Fonds ID

122

Standard number area

Standard number

Access points

Place access points

Name access points

Genre access points

Control area

Description record identifier

Institution identifier

Rules or conventions

Status

Level of detail

Dates of creation, revision and deletion

Last updated July 2013 for accruals.

Language of description

Script of description

Sources

Accession area

Related people and organizations

Related places

Related genres