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Archival description
Rare Books and Special Collections Series
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Accounting

The accounting series consists of three account books detailing different financial dealings and assets of the Natural History Society of Montreal. The accounting details are varied, one being the treasurer’s ledger of income and expenses kept by Treasurers James Ferrier Jr. and E. E. Shelton (file 13.7); another showing closing account balances for 1905, 1914, 1915, and 1916 and sales clippings for properties: 52 University Street Property, 152 & 154 Drummond Street Property, and the 365 Mountain Street Property Diagram of the property of the Natural History Society (file 15.1); lastly an address book shows an alphabetical list of assets and their value, as well as a note in the front tracking “Field Day” surpluses and deficits from 1882-1890 (file 16.3).

Activities

The series consists of records created in the fulfilment of the Zoological Society’s mandate and goals to host events, trips, speakers, and to donate to and support worthy causes. This includes event and project planning records with related financial documents and reports, guest lists, communications to members, and correspondence. A large part of this series is concerned with the Society’s whale watching excursions and their whale conservation efforts. These files include an annual pamphlet called Whales Alive! = les Baleines!, flyers, newspaper advertisements and published articles, all promoting whale watching field trips. Others include donations, correspondence, and financial documents relating to issues surrounding conservation. Other types of activities covered in this series are field trips (primarily around Quebec but also a few internationally), film screenings (known as theatre nights), art shows, fundraisers and lectures. The field trips and some events of the Society are documented in 5193 photographs stored in 24 photo albums (1989-2009). Apart from events, projects undertaken by the Society are included, such as their efforts to build a wildlife park in Montreal’s West Island, the conservation of owls, lynxes, birds, turtles and flowers, and their wildlife pavilion at Man and His World.
There are large gaps in the Activities series. The Society’s founding project, the Montreal Aquarium and Dolphin Arena, and their proposal for an ark at Expo ’67 are only included briefly in these records. For more information on these projects, see the Administration series files MSG1164.c5.f11, f12, f13. Also, there are few photos documenting the Society’s activities before 1989.

Administration

The administrative records series contains documents that reflect the structure and mandate of the Society, such as their constitution, acts, by-laws, yearly agenda, bookings, and membership lists. Summaries of meetings provide information of the NHSM’s interactions with other societies, notably the Horticultural Society, and also includes correspondence with society members, lists of addresses. An obituary of Society Librarian Charles Robb and an example of a membership certificate belonging to J. H. Joseph may also be found.

Administration

The series consists of documents produced in the day-to-day managing of the Society. These records were created by various bodies within the Zoological Society including most prominently, the Executive Committee, the Project Committee and the president. They reflect the mandate and creation of the Society through by-laws and letters patent incorporating, and the operations of the Society including meeting minutes and notices, correspondence, reports, financial records, member information, event and project planning documents, and donations. Newspaper advertisements and published articles on the Society or its activities have also been gathered and documented. Correspondence records are primarily with the Society president, but also contain member and guest speaker correspondence with the Executive Committee. The Project Committee administrative records deal largely with field trip planning and associated communications to members. The series also contains the administrative records of the Zoological Society of Canada (1969-2011), which contain the same types of documents.
Notably, this series contains correspondence with Prime Minister’s Jean Chrétien and Brian Mulroney (MSG1164.c2.f2 and MSG1164.c4.f11).

Administration

Series represents day-to-day administrative workings of the association and contains financial statements, record books, receipts, directories, Grand Camp information, constitutions, ritual books, and committee records.

Administration

Series consists of administrative documents, including treasury receipts, by-laws, information sheets for the Centre, records related to building renovation, and financial records.

Administrative Files

Series documents the activities that were taken during the hosting of the UCM’s annual convention. Administrative files contain records spanning many years. The series includes a scrapbook, the attendance log for the annual conventions, an account book, and a folder holding UCM journals, interim report, convention programs, memos, publicity, petition to the House of Commons, bulletins, memorials and newspaper clippings. The series is arranged chronologically.

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