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Administrative Records

With surviving records dating from 1936, Administrative Records reveals much of the practical functioning of the MCSA at the executive level as to day-to-day business and to some extent also in matters of longer term policy. In files typically spanning anything from a year to a decade or more, it documents executive supervision of the four Sections -- Case Work; Group Work and Recreation; Health; and Older Persons -- and the standing and special committees appointed by the Board of Directors (formerly Governors) and their Executive Committee. The heaviest of any series in correspondence, Administrative Records contain a high percentage of the communications of the President (who also served as the Chairman of the Board), the Executive and Assistant Executive Director, the Secretary and the Board of Directors variously with other officials, committees, and member organizations and their delegates to the Council.

It also holds reports, briefs, and minutes generated by external welfare agencies or internally by MCSA members and submitted to the executive (i.e., the Directors). But the Board of Directors also produced their own minutes, memoranda and reports, some of which survive in this series. The correspondence, policy statements and working papers in Administrative Records reveal the MCSA's over-all direction, perhaps never more so than in the late 1960s and early 1970s wherein along with the Committees Series they detail connections and merger negotiations with the Conseil des Oeuvres and then the Conseil de Developpement Social. In thus chronicling the transformation of an established, autonomous English-speaking institution into, first, an increasingly bilingual and then a French-as-official-language one (albeit with a provision for other language service to anglophone or allophone agencies and clientele), they reflect QueQec nationalist pressures in the wider society about them.

The series provides a main link with universities (most signally the long-standing affiliation with the McGill School of Social Work); Montreal, Canadian and Quebec governments; and such varied bodies as the Canadian Welfare Council, Association Cooperative d'Economie Familiale, Conseil de Bien-Etre du Quebec, Canadian Mental Health Association, and United Community Funds and Councils of America. Administrative Records likewise act as the medium of liaison with Welfare Federation and United Red Feather Services in regard to pensions, benefits and conditions of employment for paid personnel.

Documents

This series contains McGill publications, student publications, published material about McGill, and some unpublished material, representing the activities of McGill’s students and staff between 1838 and 2019.

This series is described at the file level. McGill publications include calendars, reports, handbooks, directories, newsletters, promotional materials, texts of speeches, academic publications, and other similar material. Student publications include yearbooks, newspapers, handbooks, songbooks, literary journals, magazines and newsletters, biographies, histories, and other documents. Published material about McGill consists of clippings from newspapers and magazines. Unpublished material includes correspondence and some fliers.

William Paterson Sprenger

These papers concern two aspects of Sprenger's career: his school and college record, and his death and subsequent memorials. Sprenger's school records comprise reports from his school in England, 1918, and from Rothesay Collegiate School, Saint John, 1921-1926, together with a copy of the R.C.S. magazine recording his graduation, 1927, and a letter to his father, 1926. Two photographs of the Rothesay Football team, 1924, 1926, show Sprenger as captain. His McGill years are documented by matriculation, 1927, and graduation, 1931, certificates, convocation programmes, 1931 and 1934 and an official transcript of marks, 1933. His sports prowess is reflected by the programme of a Quebec Swimming Association competition organized by Sprenger in 1936 and by seven photographs of athletic and swimming teams in which Sprenger participated while at McGill. Various sports certificates, and Sprenger's amateur pilot's licence, 1939, also survive. His death in action is recorded by about eight letters of condolence to his parents from Air Force officers and chaplain, as well as his flying mates. They enclose Sprenger's 'Wings' and photographs of him and of his grave. Printed tributes to Sprenger from newspapers, and the house magazines of Canadian Industries, Ltd and of the Montreal Amateur Athletic Association are supplemented by other periodical articles on the R.C.A.F. and the Battle of Britain.

Sprenger, William Paterson, 1911-1940

Annual Meetings and Annual Reports

In general documenting the annual conference and public accounting of activities held after the close of the fiscal year, this series consists of MCSA records only, i.e., those generated by or for the institution's central bureaucracy; and, in a single instance (file 1094), an address delivered at the annual meeting of a member agency, the John Howard Society. Where the MCSA was itself closely affiliated with, or a member of, an external organization but the latter was not a member of the MCSA -- for example, the Canadian Mental Health Association or the Canadian Welfare Council -- the foregoing's annual meetings are in the Conferences, Seminars, Workshops and Institute Proceedings Series. The annual reports of functionally farther removed external organizations -- for instance, the Arctic Institute of North America or the Canadian Research Centre for Anthropology -- are in the Subject Files Series.

In the early years a few gaps exist in the MCSA records of annual meetings and annual reports. However, extant holdings represent 1924-1925 and 1931-1972. Though sparse compared to later standards, annual reports from the first usually included statements to the public and the Council membership made at annual meetings by the President, Executive Director, Executive Secretary, and heads of the four major Divisions (later Sections); but sometimes not all of these features are present and if there was an annual meeting, it does not seem to have been recorded. Of particular interest to students of the Depression may be the 1931- 1933 Annual Report of the Special Committee on Unemployment (file 997).

By the early 1960s, however, reflecting an increase in the amount, complexity, and professionalization of MCSA activities, files in this series have substantially expanded. They contain: invitations to member delegates and non-member political figures and welfare officials; agendas; logistics; dinner menus; minutes of the last annual meeting; and reports by the President, Chairman, Executive Director and/or Associate Executive Director, and Honorary Treasurer. Also included are amendments to the Constitution and by-laws, the report of the Nominating Committee and the election of Directors, the appointment of auditors for the next fiscal year, and addresses by guest dignitaries or visiting officials of other welfare organizations. In later years these files invariably contain the minutes of the last general meeting, and often of the current year, too. As of 1969 the fall meeting and annual meeting become virtually the same thing, being held the same day and place, the annual meeting taking perhaps an hour in
the morning for the presentation of executive and administrative reports with the afternoon devoted to the fall conference's addresses, papers, panel discussions and workshops. Most of this series is understandably serious in style as well as subject, but a lighter note was hit by Constance Lethbridge at the 1956 annual meeting with her production of Progress Through Planning and Leadership: An Illustrative Musical Playlet (file 803).

Ephemera

This series contains ephemera created by McGill University, McGill-affiliated student groups, and local organizations between 1855 and 2018. Also includes commercially-produced material whose subject is McGill.

This series is described at the file level. Includes flyers, programmes, brochures and pamphlets, postcards, invitations, tickets, posters, membership cards, greeting cards, dance cards, and other materials.

Committees

Abundant in minutes, reports, correspondence and memoranda, Committees were crucial to the work of the MCSA. In this series, whose surviving documents commence in 1937, may be found the records of the two standing committees - the Executive and the Nominating - of each of the four special interest sections, which along with their respective Chairman, Vice-Chairman and Secretary, administered each section. Also to be found here are the numerous and various special committees created by the relevant section Executive Committee to study, survey or otherwise deal with matters coming to the section's attention: the resulting fruits of their labours are found not only here but also constitute a significant proportion of both the Reports, Studies, Briefs and Surveys Series; and the Publications (MCSA and Member Organizations) Series.

At the very centre of the MCSA's permanent bureaucracy stood the central standing committees (as distinct from the two standing committees, previously alluded to, for each of the four special interest sections). The Committees Series likewise contains the records of these central standing committees: the Executive Committee deputed by the Board of Governors to function in place of the Board between its meetings; and the Planning, Research, Admissions and Standards. Public Information, and Nominating Committees respectively, all also appointed by the Board.

Besides documents generated exclusively by the MCSA, this grouping also holds some of those of joint or other closely affiliated committees, most notably those of the Directors of the Federations and Councils, Welfare Federation of Montreal and United Red Feather Services, Federated Appeal of Greater Montreal, and the Conseil des Oeuvres and its successor, the Conseil de Developpement Social. External committees will be found in other series according to their provenance and function.

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